Online, Continuous-Intake Course Exams
Although many of Acadia’s online, continuous-intake courses can be completed entirely online, some courses require students to complete mid-terms and/or final exams in-person with a proctor present (the location can be at Acadia or at an external location). Please review your course syllabus carefully to ensure you understand the specific exam requirements for your course and contact your course instructor if you have questions.
It is your responsibility, in consultation with your course instructor, to carefully plan the completion of your coursework to allow time to schedule your exam before your course end date.
Scheduling an Exam
If your course requires a mid-term or final exam to be scheduled in advance (either for writing with a proctor or writing online in Moodle), you will find an exam request form embedded in your course.
- Before submitting your request, ensure you have completed all required assignments.
- Make sure you select the correct request link (i.e., for midterm or final).
- Some exam requests require approval from your instructor, which is acquired by the Exam Coordinator. This process may extend the time needed to confirm your exam appointment.
- When you receive emailed confirmation of your exam time, double-check the details and alert Open Acadia Exams if any adjustments are needed.
- Submit only one exam request. If adjustments are needed, email Open Acadia Exams rather than submitting another request.
- Exam requests must be submitted at least 24 hours in advance. If you select a time outside of Monday to Friday, 8:30am to 4:30pm, please note tech support will not be available.
- You will receive an email from Open Acadia Support confirming your exam date and time, approved accommodations, and the password needed to access your exam.
- Exam requests must be submitted at least 7 business days in advance (but no more than one month in advance).
- Open Acadia offers in-person exam proctoring on Wednesdays starting at 9:00am or 12:00pm, and Tuesdays at 11:00am in Rhodes Hall.
- If it is not possible to write at any of these times, contact Open Acadia Exams to make alternate arrangements.
- You will receive an email from Open Acadia Exams confirming your exam date, time, location, and approved accommodations.
- First, schedule an exam date and time with a proctor approved by Acadia University. Contact Open Acadia Exams to help identify a proctor or to verify that your chosen proctor is eligible.
- Next, complete the exam request form in Moodle with the confirmed date, time, and proctor information. Exam requests should be submitted at least seven business days in advance and no more than one month prior to the exam date.
- You are responsible for any proctoring fees charged by the external proctor.
- Open Acadia Exams will coordinate communication with your proctor, supply them with the exam materials, and confirm the exam date, time, and location.
- Any requested student accommodations will be verified and reflected in the exam materials and confirmation email.
- Once you receive a confirmation email from Open Acadia Exams, the exam request process is complete.
Graduation Requirements
If you are applying to graduate, your final marks must be received by the Registrar’s Office 10 days to 2 weeks prior to convocation. Schedule your final exam so your course instructor has time to complete marking and submit your grade during the busy end of term.
If you are a student planning to graduate from another university, you will need to write your Acadia exam at least one month before the grade submission deadline set by your home institution. It is your responsibility to request that your grade be transferred.
Winter Storm Policy
If the Acadia University campus closes due to inclement weather, all in-person proctored exams scheduled for that day will be automatically cancelled and rescheduled by the Open Acadia Exams office. Non-proctored, online exams can proceed, but tech support may not be available.
Need Help?
For technical help with an online, non-proctored exam, please contact Open Acadia Support at open.acadia.support@acadiau.ca
For all other exam scheduling enquiries, contact Open Acadia Exams at openacadiaexams@acadiau.ca. Please note, there is no phone number for Open Acadia Exams, so all communications must be through email or Microsoft Teams calling/messaging. The contact for Teams is Leah Warner (leah.warner@acadiau.ca).
External Proctor Requirements
Campus Parking Map (PDF)
Contact
Open Acadia Exam Support:
openacadiaexams@acadiau.ca
Location:
Rhodes Hall
Acadia University
Wolfville, NS
B4P 2R6