Students registered for academic accommodations are responsible for notifying Accessible Learning Services of their test, midterm, and final exams that they wish to use their accommodations for. This ensures that any arrangements necessary to ensure a smooth testing experience are taking care of in advance by the Exam Coordinator. Please read the “What to Expect” and “Testing Room Expectation” sections carefully before coming to write your test.
Scheduling a Test or Midterm?
Log in to your Accommodate Portal and schedule your test at least 7 days prior to your test through "test request". We require this notice to ensure that a room and a proctor can be assigned.
• If you have a class right after your test, please inform us in the "Any additional information?" section, including if you would like to start early to accommodate the extra time
• Please select “send me a receipt of my response” at the end of the form so that you have a record of the submission.
• Requests submitted with less than 7 days notice cannot be scheduled.
Please contact us if your test time has been changed.
You will be able to view both pending and approved booking requests on your test request page. Pending Booking Requests are submitted requests that our Exam Coordinators are working on confirming spaces for. Approved Booking Requests are rooms the Exam Coordinators have confirmed you are scheduled to write in.
Scheduling a Final Exam?
The Final Exam schedule is posted on the Registrar's Office website on Thursday, February 6, 2025. The deadline for all requests to write final exams with accommodations for the Winter 2025 semester is Friday, March 7 at 11:59pm.
Once the exam schedule is posted, we send out several reminders to students registered for accommodations. Students will have a month to submit their final exam requests to allow sufficient time to coordinate logistics. We are unable to accept requests after the deadline unless due to unforeseen circumstances.
Please note that requests not related to accommodations (e.g. flights, time of day preference, etc.) are not processed through our department.
What to expect
What to bring:
- Your student ID or another government-issued picture ID to confirm your identification.
- Only material authorized by your instructor will be allowed in the exam room.
- Personal belongings such as backpacks are not permitted in the exam room and must be left in front or outside the room.
- Electronic devices are not permitted unless the device is part of the test, accessibility plan, or authorized by the instructor.
- Single-use earplugs are available. Please speak to an office staff or the proctor if needed.
Arriving for your quiz/test/exam:
- You are to arrive 10-15 minutes prior to the start of the quiz/test/exam in Rhodes Hall Room 111 (unless different location is indicated in your confirmation email).
- You will be directed to a testing room in Rhodes Hall.
During your quiz/test/exam:
- Clocks are located in each room to enable you to keep track of time during the quiz/test/exam.
- If you have any questions about the quiz/test/exam, please let the proctor know and they will contact your professor.
- At the end of the quiz/test/exam, please give your test and other material (e.g. cue sheet, formula sheet, etc.) to the proctor.
- If the quiz/test/exam is online, the proctor will ask to see confirmation that you have submitted before exiting the room.
Academic Integrity:
- If you are granted permission to write your exam before or after the scheduled quiz/test/exam for the class, do not disclose or seek any information about the quiz/test/exam.
- If you are suspected of committing an academic offense, you will be asked to stop writing your quiz/test/exam, and your instructor will be notified.
Testing room expectations
- Come prepared: bring your Acadia student ID, pencils, pen, calculators, laptop, water, etc. Accessible Learning can provide scrap paper, earplugs, and we have a limited quantity of calculators, pencils, etc.
- Any instruction from your professor is relayed through the Proctor and Exam Coordinator. If you have any questions or need clarification from questions on the test or exam for your professor, let the Proctor know and they can communicate with your professor.
- Before the test, you are required to put away your cellphone, smartwatch, other smart devices, notes, etc. (unless otherwise instructed). Bags are to be at the front of the testing room. This is to maintain academic integrity.
- Be respectful of yourself, and others in the testing space.
- Aggressive or intimidating communication or physical behaviour that leads to bodily and/or emotional harm is not tolerated, and you will be asked to leave the testing room. (Acadia University Student Code of Conduct, Standards of Conduct #1)
- Disruptive behaviour (speech, actions, or unreasonable demands for attention) that interferes with or obstructs instruction, learning, and/or services or access to instruction, learning, or services is not tolerated, and you will be asked to leave the testing room. (Acadia University Student Code of Conduct, Standards of Conduct #7)
- Engaging in conduct that is demeaning, intimidating, harassing or discriminatory towards one or more members of the Acadia community is not tolerated, and you will be asked to leave the testing room. This includes, but is not limited to, all protected characteristics under the Nova Scotia Human Rights Act. Actions such as coercion, blackmail, and hazing/intimidation are also prohibited. (Acadia University Student Code of Conduct, Standards of Conduct #10, Acadia’s Policy Against Harassment and Discrimination)
- Failure to comply: Refusal of or disregard for a reasonable and appropriate direction or request by a university employee (including proctors), contractor, RCMP or other law enforcement officer, or municipal or civil services professionals will not be tolerated, and you will be asked to leave the testing room. This includes compliance with outcomes and sanctions that are imposed or agreed upon under the Student Code of Conduct. (Acadia University Student Code of Conduct, Standards of Conduct #12)
Acadia University students are expected to be familiar with the Student Code of Conduct. Having a safe and secure learning environment is fundamental. Learning environments include classroom settings, such as the Accessible Learning Services testing rooms. It is vital that a healthy community is created where members respect themselves and each other. All community members have the responsibility to contribute to a community that prioritizes the well-being of self and others. These expectations are outlined in Acadia University’s Student Code of Conduct.